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CAMP AYERS BROOK FAMILY HANDBOOK

 

Welcome to Camp Ayers Brook! We hope that this handbook will provide you will the information you need to know so that your child can have a fun filled and safe week here with us. Please don’t hesitate to contact us if you have further questions or concerns. We are looking forward to an awesome summer!

 

CONTACT INFO:

 

AYERS BROOK GOAT DAIRY

301 RT 12N

RANDOLPH, VERMONT 05060

 

Camp Director Daryll’s cell PHONE: 802-299-5152

Camp Director Daryll’s EMAIL: dbreau84@gmail.com

 

Email is the best way to reach us outside of camp hours (8am-3:30pm) but feel free to call if that is your preferred method of communication. We will do our best to get right back to you.

TUITION/PAYMENT

Camp is $250/per week per student enrolled. A 50% non-refundable payment is due at registration and the balance is due by June 1st, 2024. Your child will not be able to attend until tuition is paid in full. Venmo @campayersbrook, cash or check accepted.  Please make checks payable to Camp Ayers Brook. 

 

CAMP AYERS BROOK CLUB HOUSE

The Camp clubhouse will be the sugarhouse, located next to the brick house at the farm. This will be our home base where you can drop/pick up your child and sign in/out, where they can stash their stuff and where we can gather to go over the day’s plan. In the club house we will have games and activities, a water bottle and hand washing station, tables and chairs, and anything else that needs a permanent home. 

 

DROP OFF AND PICK UP

Parents my drop kids off no earlier than 8am and pick up by 3:30pm. If your child will be arriving late please let us know so we can plan accordingly. There is a daily sign in sheet that must be filled in at drop off and pick up and your child may only be picked up by the designated adults listed on your registration paperwork. Unfortunately, we cannot refund or credit camp fees should your child be unable to attend camp. If a camper becomes ill during camp hours, parents will be contacted immediately and prompt pick up of your child is expected. We appreciate your cooperation with this. 

 

DAILY SCHEDULE

8-8:30am Kids arrive and get settled in.

8:30-9:30am Free choice (ex. games, legos, reading, badminton, soccer, music, craft 

project, bike riding, etc.)

9:30-10am Snack

10-11:30am Group project (ex. tie dye, seed starting and paper making, paper mâché piñata,

science experiments, photo booth)

11:30-12pm Lunch

12-2:30pm Walk to woods time/Afternoon snack

2:30-3:30pm Tick check then group yard game (hide and seek, capture the flag, kickball, 

soccer, wiffleball, tag games)

3:30 Pick up

 

This schedule is subject to change based on weather, students’ interest and group dynamics.

 

SNACK AND LUNCH

Please send your child with a hearty lunch and snacks for the day as CAMP AYERS BROOK will NOT be providing food to our campers. We have a scheduled morning and afternoon snack time in addition to lunch. Eating times are a wonderful way for campers to take a break and enjoy each others company! 

 

Please be sure to list any allergies or dietary restrictions your child may have on our health form and we will be sure to update all staff of these and the other families should your child have a serious allergy. 

 

WHAT TO BRING TO CAMP AYERS BROOK

  • Lunch, snacks and water bottle

  • Bathing suit and towel

  • Plastic bag for wet items

  • Sneakers and water shoes (not required but might come in handy)

  • Hat

  • Rain coat

  • Clothes that can get wet and dirty are a must!

  • Sunscreen

  • Bug spray (if you have a preference about what kind your child uses)

  • Bike and helmet if desired

  • And of course a good attitude!


WHAT NOT TO BRING TO CAMP

  • Cell phone

  • Other electronic devices

  • Valuables

  • Weapons (real or pretend)

  • Money

  • Candy


FIELD TRIPS AND ACTIVITIES

While at CAMP AYERS BROOK, staff and campers may walk into town to get ice cream at Sweet Scoops. This will be a weather dependent excursion. Please let staff know ahead of time if you are uncomfortable with this activity. 


CODE OF CONDUCT and RISK AWARENESS

We at CAMP AYERS BROOK know that kids flourish in an environment where they feel safe, seen, and loved. In order for us to ensure this for all our kids, all camper, staff and parents need to be on the same page about behavior expectations and safety. 

Our expectations

Be kind- any verbal or body language that is said with the intention of hurting another campers feelings or body will not be tolerated. 

 

Be supportive- We must think of ourselves as a team that supports one another and builds each other up. Let’s look out for one another and help each other out when we see someone in need.

 

Be appropriate- We encourage kids to use their best manners and cleanest language while having fun at CAMP AYERS BROOK. Also certain age inappropriate topics of conversation will be prohibited. 

 

Be respectful- Campers should be respectful of the CAMP AYERS BROOK clubhouse and property. We are stewards of this land and need to take care of all living and non living things. All farm buildings and animals are OFF limits to campers. It’s for the safety off all that this rule be strictly followed. 

 

Be aware- Ayers Brook Goat Dairy is a working dairy farm. There are often trucks and tractors driving about, animals being moved between buildings, and other farm activities going on. Our clubhouse is in an area far from most farm activity but please take a second to talk to your child about the importance of paying attention to their surroundings and maintaining a healthy distance from all dairy farm activity. Also we will be spending time in the woods and at our shallow brook. In the event of an incident, staff are trained in First Aid and CPR. But awareness and good listening is key to everyone’s safety. We will also reinforce this daily with our campers.  PLEASE TAKE A SECOND TO READ ACT 31 REGARDING LIABILITY AND AGROTOURISM. 

Be a good communicator- We are hopeful that campers will feel comfortable talking with staff about their concerns and experiences.  Camp Ayers Brook staff are always available to help but we wont know how to help a camper if they do not bring their problems to us or communicate their problems effectively.

In the event of a behavioral issue that cannot be easily resolved, staff will:

1. Fill out an incident report stating issue and steps taken to resolved issue.

2. Camp director will discuss with the parent how to move forward should the issue continue.

3. If the above course of actions are ineffective, a camper may be removed from camp for a day or for the long term. 

I have read the CODE OF CONDUCT and fully understand the behavioral expectations of my child while attending camp. I accept that my child’s behavior may permit them from attending a full week of camp. 

 

Signature ______________________________________ Date _____________________

 

 

CAMP AYERS BROOK WAIVER AND RELEASE OF LIABILITY FOR MINOR

 

1. I understand that the activities conducted at CAMP AYERS BROOK could entail significant risks, both known and unknown, which could result in the physical or emotional injury, paralysis, death, or damage to my child, the property or to third parties.

 

2. My child’s participation is purely voluntary and I elect to let my child participate in all activities, unless specified otherwise, despite the risks.

 

3. I hereby voluntarily release, forever discharge, and agree to hold harmless CAMP AYERS BROOK from any and all claims of damage which allege negligent acts of CAMP AYERS BROOK.

 

4. I certify that my child has adequate insurance to cover any injury or damage that they may cause or incur while participating in CAMP AYERS BROOK activities. I further certify that my child has no medical or physical conditions which could interfere with their safety or else I am willing to assume the risks that may be created by such a condition.

5. I have read Vermont Act 31, an act relating to limiting liability for agritourism.

 

WARNING: Under Vermont law, an agritourism host is not liable for the injury or death of a participant in an agritourism activity resulting from the inherent risk of the agritourism activity. Inherent risks include the risk of animals, weather, land conditions, and the potential for you as a participant to act in a negligent way that may contribute to your own injury or death. You are assuming the risk of participating in this agritourism activity.

Waiver valid for summer season 2024

Participant’s name ____________________________________________

Parent/Guardian Print__________________________________________

Parent/Guardian Signature______________________________________ Date__________________


CAMP AYERS BROOK PERMISSION FORM

 

1. FIELD TRIP PERMISSION- I hereby DO____/DO NOT_____ give permission for my child to walk into Randolph village from Ayers Brook Goat Dairy.

 

2. PHOTO RELEASE- I hereby DO_____/DO NOT______give permission for my child’s photo to be taken during camp and used for publication on social media or advertising publications.

 

3. MEDICINE- I hereby give permission to CAMP AYERS BROOK to administer said medications to my child Ibuprofen________ Benadryl________


Parent/Guardian name____________________________________

Parent/Guardian Signature________________________________ Date _______________


 

CAMP AYERS BROOK MEDICAL FORM


Child’s name _______________________________________ Date of Birth_________________

Child’s Physician ____________________________________ Phone ______________________


Health History

Previous illnesses_______________________________________________________________

Previous injuries _______________________________________________________________

Allergies ______________________________________________________________________

 

Diet

Food sensitivities ________________________________________________________________

Food Allergies __________________________________________________________________


Individual Needs

Medical needs __________________________________________________________________

Developmental needs ____________________________________________________________

Emotional needs ________________________________________________________________


Emergency Contact

1. Name _______________________________________ Phone __________________________

Relationship to child ___________________________________________________________

Permission to pick up child yes/no


2. Name _______________________________________ Phone __________________________

Relationship to child ____________________________________________________________

Permission to pick up child yes/no

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